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Job Detail

Personal Assistant

Are you organized?


Job Overview

Category : Administration
Experience(s) : 3-5 Year
Location : Nairobi
Job Type: Entry Level
Job Kind :
Highest Educational Level : Degree/Diploma
Salary :

Client Overview

Our client is a family owned luxury safari camp that has over the last 90 years, guided safaris with understated elegance and in the timeless style of our forefathers, descriptions of which are in many classic and contemporary Africana and safari history books. The camp is in the business of making lifelong memories for our guests, providing just the right mix of adventure and adrenaline and comfort. They proud and honored to have taken generations of families on safari.

Scope:

The ideal candidate must have previous PA experience, along with a good working knowledge of Microsoft Word and Excel, email systems, Google systems and google calendar. The successful candidate will have the ability to work under limited supervision and will be able to prioritize and work effectively when faced with numerous deadlines.

Key Responsibilities:

  • Check emails for both directors each morning and prioritize for action, filing etc
  • Follow up and flag outstanding Directors work tasks
  • Maintain calendars / diaries for both directors
  • Arranging travel, visas and accommodation, for the directors (and family as maybe needed) and occasionally travelling with one or both of the Directors to take notes or to provide general assistance during presentations
  • Support the directors in organizing and filing their expenses
  • Taking minutes of meetings held by Directors
  • Manage subscriptions and licenses
  • Reviewing personal accounts, payments and statements
  • Managing and renewing software licenses
  • Organizing meetings
  • Supporting the Directors in other tasks as maybe needed

Skills

  • Discretion and trustworthiness
  • Flexibility and adaptability
  • Good oral and written communication skills
  • Organizational skills and the ability to multitask
  • The ability to be proactive and take the initiative
  • Tact and diplomacy
  • A knowledge of standard software packages and the ability to learn company-specific software if required.

Qualifications:

  • 3 – 5 Years of experience in the same capacity
  • Bachelor’s Degree/Diploma in Business Administration or any Business related course