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Job Detail

Office Operations Lead

Are you self driven/starter?


Job Overview

Category : Real Estate
Experience(s) : 3-5 Year
Location : Nairobi
Job Type: Entry Level
Job Kind : Full Time
Highest Educational Level : Bachelors Degree
Salary :

Client Overview

Our Client offers Africa’s largest and coolest workspace for new and growing businesses. They are a response to the need for non-traditional, lean and flexible office space solutions. are powered by fast and reliable internet. Their ecosystem offers its members an invaluable community and a pool of Nairobi’s most high-growth and high-impact ventures. Members get access to business opportunities, networking events, workshops, marketing support as well as access to affordable legal, accounting, and coaching business services that support their growth and ease of business.

Duties & Responsibilities

 Office Maintenance 

  • Managing Office works and repairs. With the focus on reducing maintenance costs and driving efficiency
  • Overseeing and implementing repairs according to policies and standards
  • Consistently inspecting the facilities to keep on top of space repairs
  • Corresponding with the building management to document and report repairs in the common areas.
  • Managing suppliers and keeping an updated list of quality suppliers on file
  • Negotiating costs, payment terms, and delivery schedules

Operations 

  • Ensuring basic services are consistently delivered – including internet, tea/coffee, parking, meeting rooms
  • Ensuring space standards for layout, facilities, and core services, are kept at all times
  • Managing stock for office consumables
  • Coordinating the team during events in terms of setting up and set down.
  • Purchasing and running office errands

Cleaning 

  • Managing and coordinating the office cleaning team
  • Compiling daily, weekly and monthly reports on cleaning, office operations, and maintenance
  • Ensuring the security procedures are managed at all times
  • Maintaining the space look and feel

 Key Attributes / Skills

  • A people-person – you must be  interested and curious about what other people are doing
  • Trustworthy and honest – not negotiable!
  • Ability to work in a fast-paced environment – handle pressure, multi-task and think on your feet
  • Ability to self-manage – Self-drive, self-starter – we don’t micromanage people
  • Ability to negotiate with suppliers directly – select good suppliers to work with, get quotations, agree on terms, follow processes
  • Ability to project manage and follow-through to the end
  • Manage others at a lower level – communicate clearly, hold people to account, motivate people to do repetitive tasks to a high standard
  • Experience working in hotels, restaurants as a supervisor – or in a supervisory role in the construction sector
  • Understanding of network IT systems – basics (we have an outsourced contractor)
  • Understanding of construction and maintenance work –  basic electrical, painting
  • Good with numbers – will be liaising with accounts dept quite often.