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Job Detail

Head Cashier

Understanding of all cash handling procedures


Job Overview

Category : Hospitality and Culinary Arts
Experience(s) : 5-8 Year
Location : Nairobi
Job Type: Entry Level
Job Kind : Permanent
Highest Educational Level : undergraduate Degree
Salary :

Client Overview

“Be Yourself. Everyone Else is Already Taken”. We’ll be opening a thoroughly refreshingly unique independent hotel in Nairobi next year. If you love hospitality but want a little more adventure in your life we might just be the place for you, whatever your specialist skills and experience. We’re looking for people who thrive on stimulating new challenges and who will be encouraged to be themselves, rather than being treated as cogs in a machine. And if you’ve never worked in the hospitality industry, no matter, as an injection of fresh perspectives from newcomers will help to keep us apart from the mainstream hotel herd. If this sounds like it might be your thing, please send us your resume and tell us a little about who you are. We look forward to creating something rather special with an entirely special collection of individuals.

Scope: The incumbent will ensure the correct processing, recording, and dispensing of hotel funds in accordance with the policies, procedures, and standards laid out by Management to ensure maximum internal and external customer satisfaction.

Duties & Responsibilities

  • Match all invoices with purchases orders, receiving documents, packing slips, etc., ensuring that all bills represent authorized, legitimate purchases.
  • Organize, secure, and maintain all files, records, cash and cash equivalents in accordance with our accounting policies and procedures.
  • Verify additions and extensions on all invoices
  • Properly code and record expenses to the correct cost center/general ledger account and obtain appropriate department head approvals.
  • Complete period-end closing procedures and reports as specified. Audit Front desk and F&B cashier banks periodically according to our SOPs.
  • Enter all invoices/vouchers into the computer for payment processing in a timely manner with special attention to vendors offering cash discounts.
  • Responsible for all hotel disbursements in check form and the protection of unused checks.
  • Prepare and distribute the various reports to outlet managers, Front Desk, and Accounting.
  • Audit house banks as per the accounting schedules.
  • Prepare paperwork for bank deposit as per the accounting guidelines.
  • Assist with Accounting Office issues as needed, i.e., billing inquiries, administrative duties, etc
  • Document, maintain, communicate, and act upon all cash variances according to our SOPs.
  • Participate in internal, external, and regulatory audit processes and ensure compliance with our SOPs.
  • Maintain confidentiality of hotel data.
  • To supervise and assist finance technicians, barmen, waiters and receptionists (only for cashiering function).
  • To coordinate with Credit Manager and Income Auditor for any queries/discrepancies
  • To ensure that all team members handling cash close their shift and that the cash collection is forwarded to safe deposit for Head Cashier’s collection according to the company’s policies and procedures.
  • Open and verify cash “drop” envelopes from all F&B outlets and Front Desk.
  • To verify foreign currency received and deposit it to the bank.
  • To verify foreign exchange rates in the hotel PMS system as per the guidelines.
  • To register all cash and bank movements on a daily basis.
  • Prepare daily banking (Cash deposit,).
  • To handle and register any additional cash entries or departures (e.g. staff sales, travel advances, etc.)
  • To reconcile travel advances with the relevant departments, to ensure that the correct documentation is attached and filed on a monthly basis.
  • Ensure various operational cashiers have sufficient float and to audit them randomly at least twice a month according to our policies and procedures.
  • To ensure safety of funds collected by clerks, barmen, waiters and receptionists.
  • To conduct training programs when necessary for all the outlet cashiers.
  • To verify all cash expenses and coding before posting to General Ledger

Qualifications:

  • College Diploma /University graduate in Finance or Accounting
  • Hospitality certification is a plus
  • CPA Level 1
  • 4 – 5 years’ experience in general cashiering either as a cashier or a Head cashier for a hotel of similar size.
  • Capable of effectively & efficiently handling multiple tasks.
  • Customer service oriented with a positive, energetic, and outgoing can do attitude.
  • Be tech savvy and have a working knowledge of various computer software programs (MS Office, Receiving Software).